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Guidelines for Abstract-Submission

Submission, Deadline

• Abstracts have to be submitted exclusively online.
• Deadline for application is 1 October 2023 23:59:59 CEST.
• Alterations and corrections may be executed previous to the deadline.

Topic, Language

• Each contribution must relate to one of the given topics.
• Abstracts may be submitted and presented in German or English.

Size, Content

• The abstract is limited to 3.000 characters (ca. 400 words).
• The title should be phrased short and significant.
• The following structure of the abstract is mandatory: objectives, methods, results and conclusions.
• Concerning the methods it has to be clear if the study is prospective or a retrospective. Statistical procedures have to be specified.
• The methodology of data entry and evaluation of clinical papers must comprehensively describe the level of evidence (EbM-Levels).
• The setup of experimental studies has to be documented.
• The abstract has to contain all relevant data and figures. Abbreviations must be defined at first usage.
• To assure the anonymous review it is not allowed to mention any names or locations in the paper.

Rules, Regulations

• It is not allowed to submit an abstract several times to different subjects of the congress.
• The number of papers submitted by the same author is limited to 10.
• The number of authors is limited to 8 altogether. The presenter must be listed first.
• The presenter is responsible for the compliance with ethic regulations and laws on animal protection.
• The abstract text has to be orthographically suitable for publishing.
• The usage of special formatting should be limited. The correct replication in all media cannot be granted.

Publication, Presentation

• Results that have already been published or lectured elsewhere cannot be submitted.
• Accepted papers will be published for quotation on CD-ROM.
• Authors’ fees or royalties cannot be claimed.
• All listed authors have to consent to the abstract text as well as to their publication in all congress media.
• Posters are equally submitted as abstracts related to the respective topics.

Review, Registration

• All submitted abstracts will be reviewed anonymously by several experts.
• Evaluation criteria are: Aim and objective (inventive, important, clearly defined), material and methodology (adequate design, prospective or retrospective), results (complete, trend-setting, statistically covered) and conclusions (critical, well deduced, current literature).
• Abstracts that show formal errors (multi-submission, not anonymised, already published) will be rejected.
• E-Mail notifications about acceptance or refusal will be sent to the presenting author subsequent to the reviewing process.
• In case of acceptance as oral or poster, the presenting author automatically receives a free congress ticket. All co-authors have to register formally if required.

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