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Deutscher HARTSOFT Demokongress
English HARTSOFT Democongress
Guidelines for Abstract-Submission
Submission, Deadline
- Abstracts have to be submitted exclusively online.
- Deadline for application is 1 October 2026 23:59:59 CEST.
- Alterations and corrections may be executed previous to the deadline.
Topic, Language
- Each contribution must relate to one of the given topics.
- Abstracts may be submitted and presented in German or English.
Size, Content
- The abstract is limited to 3.000 characters (ca. 400 words).
- The title should be phrased short and significant.
- The following structure of the abstract is mandatory: objectives, methods, results and conclusions.
- Concerning the methods it has to be clear if the study is prospective or a retrospective. Statistical procedures have to be specified.
- The methodology of data entry and evaluation of clinical papers must comprehensively describe the level of evidence (EbM-Levels).
- The setup of experimental studies has to be documented.
- The abstract has to contain all relevant data and figures. Abbreviations must be defined at first usage.
- To assure the anonymous review it is not allowed to mention any names or locations in the paper.
Rules, Regulations
- It is not allowed to submit an abstract several times to different subjects of the congress.
- The number of papers submitted by the same author is limited to 10.
- The number of authors is limited to 8 altogether. The presenter must be listed first.
- The presenter is responsible for the compliance with ethic regulations and laws on animal protection.
- The abstract text has to be orthographically suitable for publishing.
- The usage of special formatting should be limited. The correct replication in all media cannot be granted.
Publication, Presentation
- Results that have already been published or lectured elsewhere cannot be submitted.
- Accepted papers will be published for quotation on CD-ROM.
- Authors’ fees or royalties cannot be claimed.
- All listed authors have to consent to the abstract text as well as to their publication in all congress media.
- Posters are equally submitted as abstracts related to the respective topics.
Review, Registration
- All submitted abstracts will be reviewed anonymously by several experts.
- Evaluation criteria are: Aim and objective (inventive, important, clearly defined), material and methodology (adequate design, prospective or retrospective), results (complete, trend-setting, statistically covered) and conclusions (critical, well deduced, current literature).
- Abstracts that show formal errors (multi-submission, not anonymised, already published) will be rejected.
- E-Mail notifications about acceptance or refusal will be sent to the presenting author subsequent to the reviewing process.
- In case of acceptance as oral or poster, the presenting author automatically receives a free congress ticket. All co-authors have to register formally if required.